5.1 Timesheet Entry

Select Timesheet Entry from the Process menu, or type in the keyboard command equivalent, <cmd-T>, to call up the Timesheet Paycode Parameters dialog window.

5.1.1 Purpose

The purpose of the Timesheet is to record the number of hours logged by each employee.

5.1.2 Timesheet Paycode Parameters

The Timesheet Paycode Parameters dialog must be filled out before the Timesheet Entry dialog can be accessed. The three number fields represent the paycodes for regular wages, overtime, and double time, from top to bottom.

(Timesheet Paycode Parameters Dialog)
Figure -- Timesheet Paycode Parameters Dialog

The paycodes that are entered into these three fields must already have been entered via the Paycodes command, which can be found in the Payroll menu. For more information on this function, see section 4.4 Paycodes.

Click 'OK' when you are finished filling in the dialog to continue to the timesheet. Click 'Cancel' if you do not want to fill out a timesheet.

5.1.3 Filling Out A Timesheet

Once the timesheet has been called up via the Timesheet Entry command and the Timesheet Paycode Parameters dialog, it should be filled out as follows:

(Timesheet Entry Dialog Image)
Figure -- Timesheet Entry Dialog Window

a) Date- the date upon which the hours to be entered are being calculated.

b) CC- enter the number of the cost centre associated with the employee.

c) Job- enter the job number of the position that the employee holds.

d) Emp- click on the field and select the name of the employee. The employee number will appear in this field, while the name will appear in the Name field.

e) Rate- the regular pay rate of the employee.

f) Reg- the number of hours that the employee has worked for regular pay.

g) OT- the number of overtime hours that the employee has worked.

h) DT- the number of double time hours that the employee has worked.

(Completed Timesheet Entry Dialog)
Figure -- Completed Timesheet Entry Dialog

Once you have finished entering the data for one of the employees, click 'OK' to clear most of the information from the fields and move the data down into an information line on the lower deck. If you do not want to do this, click in the small box in the upper left corner of the window to exit the Timesheet Entry Dialog.

When the data for all of the relevant employees have been added to the lower deck, click 'Post' to complete the operation. To close the Timesheet Entry Dialog, either select Close from the File menu, type in the keyboard command equivalent <cmd-W>, or click in the small box in the upper left corner of the window.