4.4 Paycodes

Select Paycodes under the Payroll menu, or type in the keyboard command equivalent, <cmd-A>, to call up the Paycodes dialog window.


4.4.1 Purpose

A paycode is a two-digit numeric identifier used to apply a specific variable, such as Canada Pension Plan contribution or income tax deduction to the payroll calculation.


4.4.2 Adding a Paycode

After having called up the Paycodes dialog window according to the procedure above, select New from the File menu or type in the keyboard command equivalent, <cmd-N>. Type in a unique two- digit number between 1 and 99 when prompted to do so, and click on the <OK> button, or <Cancel> to abort the operation.

Complete the New Paycode dialog box as follows:

a) Name

Enter paycode name as you wish to have it appear on pay cheques.

b) Type

Click anywhere in this field and select the appropriate paycode type.

Type Selection - New Paycode Dialog Window


c) Radio buttons

Depending upon the 'Type' selected above, one of the '$/period', '$/hour', or 'percent' default buttons will be toggled on.

d) Rate

The value associated with the radio button and 'Type' selected above- for instance, a selection of 'Wage' for 'Type' yields '$/hour' on the radio button row. A value of '10' in the 'Rate' would mean ten dollars per hour.

e) Multiplier

Enter a number by which the source value (from the scrolling Base Calculation on Codes window) will be multiplied

f) No Advice

Toggle on if the paycode is not to appear on the employee's pay advice.

g) Not Paid

Toggle on if the paycode is to appear on the employee's pay advice for information purposes only.

h) % Employer Contribution

The amount that the employer contributes expressed as a percentage of how much the employee contributes.

i) Reg Pay/Employer GL #s

The general ledger accounts associated with debits and credits for regular pay and employer contributions.

j) Base Calculation on Codes

Any paycodes entered in this scrolling window will be used in calculations for the new paycode being added. To add a paycode click <Insert>. You will then be prompted to add a valid paycode in the range of 1 to 98. Only those paycodes previously set up are considered to be valid. Click <OK> to add the paycode. Continue entering paycode numbers until all desired paycodes have been added. Once all paycodes have been added, press <Enter> or click <Cancel> or <OK> to return to the New Paycode window.


4.4.3 Editing an Existing Paycode

Select Paycodes from the File menu, or type in the keyboard command equivalent, <cmd-A> to call up the Paycodes Dialog Window. Double-click on the paycode that you wish to edit to call up its Paycode Parameters Dialog.

(Paycode Parameters Dialog Image)
Figure 4.4.3.1 -- Paycode Parameters Dialog


Either <Tab> to or click on any field that you want to edit and type in or select the appropriate changes. When you are finished editing the paycode, click 'OK' to save your changes or 'Cancel' to discard them.


4.4.4 Deleting a Paycode

Select Paycodes from the File menu, or type in the keyboard command equivalent, <cmd-A> to call up the Paycodes Dialog Window. Double-click on the paycode that you wish to delete to call up its Paycode Parameters Dialog. Click 'Delete' to discard the paycode.

(Delete Paycode Image)
Figure 4.4.4.1 -- Delete Paycode Dialog


You will be prompted to confirm that you wish to delete the paycode. Click on the 'Delete' button or press <Return> to discard the paycode, or click on 'Cancel' to abort the operation.