4.6 Jobs

Select Jobs from the Payroll menu, or type in the keyboard command equivalent, <cmd-J>, to call up the Jobs window.


4.6.1 Purpose

The purpose of the Job dialog is to record payroll information associated with each position in the company.


4.6.2 Adding a New Job

The Jobs window must be open in order to add a new job. Select New from the File menu, or type in the keyboard command equivalent, <cmd-N>, to call up the New Job dialog window.


(New Job Dialog Window)
Figure 4.6.2.1 -- New Job Dialog Window


Fill out the New Job dialog window as follows:

a) No- a unique numeric identifier for the position

b) Name- the name of the job

c) Paycodes- the paycodes that apply to the position. To add a paycode, select New from the File menu or type in the keyboard command equivalent, <cmd-N>. This will call up the Assign Paycode dialog window.


(Assign Paycode Dialog Window)
Figure 4.6.2.2 -- Assign Paycode Dialog Window


Enter the paycode and the general ledger account number for distribution into the appropriate fields and then click 'OK' to save the paycode to the New Job window. The fields will clear and you can enter new paycode information until all of the paycodes have been attached to the job. Click 'OK' or 'Cancel' to exit.


4.6.3 Editing an Existing Job

The Jobs window must be open in order to edit an existing job. Hold down the <Option> key and double-click on the information line of the job you wish to edit to call up the Edit Job dialog window.


(Edit Job Dialog Window)
Figure 4.6.3.1 -- Edit Job Dialog Window

Either <Tab> to or click on the fields to make the appropriate changes. To delete a Job, click on the 'Delete' button. You will be prompted to confirm that you really want to erase the job. Click 'Delete' to go ahead, or 'Cancel' if you change your mind. To edit a paycode, click on its info line. This will call up the Assign Paycode dialog. Type in the desired changes or click on the 'Delete' button to detach the paycode from the job.