4.5 Journal Voucher
To fill out a new journal voucher, select Journal Voucher from
the Ledger menu or type in the keyboard equivalent, <cmd-E>.
The purpose of the Journal Voucher function is to record a new
transaction on the general ledger.
First, call up the Journal Voucher dialog, either from the
Ledger menu or by using the keyboard. Fill it out as detailed
Figure 126.96.36.199 -- New Journal Voucher
a) Date- the date of the transaction. The date must be within
b) SC- Source Code. A two-character identifier that notes the
c) Ref- if the transaction is associated with a reference number,
d) Desc- describe the transaction.
e) Acct- the AC (account) number associated with the transaction.
f) Amt- the amount of the transaction.
Once you have typed in the information for the first account associated
with the transaction, click on the 'OK' button. The amount will reverse
itself in value and the Acct field will go blank. Fill in the appropriate
information and click on the 'OK' button again.
Figure 188.8.131.52 -- Completed Journal Voucher
Once you are satisfied that the transaction has been properly recorded
and balanced, click on the 'Post' button to send it to the Ledger. If you
are dissatisfied with the record, double-click on the offending line in
the lower half of the window instead and make the necessary changes. If
you want to discard the transaction at any time before it is posted,
click on the 'Clear List' button and then close the window.