Table of Contents

How to Use This Manual
Getting Started

I. Introduction

1.1 Overview
1.2 Installation
1.3 Starting GLCap
1.4 Organization of User's Guide
1.5 GLCap Features

II. File Menu

2.1 Journals

2.1.1 Creating a New Journal
2.1.2 Opening a Saved Journal

2.2 Reports

2.2.1 Creating a New Report
2.2.2 Opening a Saved Report

III. Edit Menu

IV. Ledger Menu

4.1 Company

4.1.1 Adding a New Company
4.1.2 Editing an Existing Company

4.2 Cost Centres

4.2.1 Purpose
4.2.2 Number of Cost Centres Required
4.2.3 Adding a New Cost Centre
4.2.4 Editing an Existing Cost Centre
4.2.5 Deleting an Existing Cost Centre
4.2.6 Cost Centres - Associated Accounts

4.3 General Ledger Accounts

4.3.1 Purpose
4.3.2 Number of General Ledger Accounts Required
4.3.3 Adding a New General Ledger Account
4.3.4 Editing an Existing GL Account
4.3.5 Viewing Account Transactions
4.3.6 Deleting an Existing GL Account
4.3.7 Setting the Budget

4.4 Periods

4.4.1 Purpose

4.5 Journal Voucher

4.5.1 Purpose
4.5.2 Recording a New Transaction

4.6 Synoptic Journal

4.6.1 Purpose
4.5.2 Reviewing the Journal

4.7 Trial Balance
4.8 Ledger Detail
4.9 Balance Sheet
4.10 P and L Statement
4.11 Resource Report

V. Assets Menu

5.1 Asset Register

5.1.1 Purpose
5.1.2 Adding a New Asset
5.1.3 Editing an Existing Asset
5.1.4 New Asset Transactions

5.2 Asset Summary

5.2.1 Purpose

5.3 Insurance Report
5.4 Depreciate Asset
5.5 Dispose Asset
5.6 Depreciate All
5.7 General Ledger Postings

5.7.1 Purpose
5.7.2 New Ledger Entry
5.7.3 Posting and Dating the Entries

5.8 Purge Disposals

VI. Utility Menu

6.1 Import
6.2 Import Balances
6.3 Export Report
6.4 Export Balances
6.5 Create Account

6.5.1 Purpose

6.6 Fix
6.7 Close Period
6.8 Close Year
6.9 Budget Rollover
6.10 Purge Transactions
6.11 Update Database