2.1 Journals
There are two commands in the File menu which relate to journals-
the Open Journal command and the New Journal command. The
journals created and manipulated by these commands contain transaction
records that can be saved and transferred between company files or applications,
and posted to the general ledger.
To create a new journal, select New Journal from the File
menu. This will call up an empty journal window. A new transaction can be entered
by selecting New Ledger from the File menu, or by typing in the
keyboard command equivalent, <cmd-N>.
Figure 2.1.1.1 -- New Journal Window
This will call up a new Journal Entry dialog. Enter the pertinent information
as follows:
a) Acct- enter the number of the account
b) Amt- enter the amount of money
c) Date- if the default date is not correct, enter
the correct date.
d) SC- enter the source code for the transaction-
for instance, CQ for a cheque.
e) Ref- the reference number for the transaction,
if any.
f) Desc- a brief description.
Figure 2.1.1.2 -- Completed Journal Entry
Click 'OK' when you are finished entering the information, and GLCap will
empty the 'Acct' field and reverse the value of the 'Amt' field to make it
quick and efficient to balance the entry. Click 'OK' several times when you
are finished to complete the process- the Journal Entry window will disappear
and a summary of your entries will appear in the Journal window.
Figure 2.1.1.3 -- Journal Window
To post the journal entries to the general ledger, click on the 'Post'
button. To change the dates recorded for the transactions, click on the
'Date' button.
To save the Journal, either select Save from the File
menu, or type in the keyboard equivalent <cmd-S>. Alternately,
closing the Journal will call up a dialog asking if you want to save it.
To open a saved journal, you must already have a company file open.
When this is done, select Open Journal from the File
menu. A dialog will appear that will ask you to locate the journal
that you wish to open. Select it and click 'Open', or 'Cancel' to
abort the operation.
Figure 2.1.2.1 -- Open Journal dialog
