I. Introduction

GLCap is a full-featured stand-alone general ledger client accounting program. To use GLCap on your Macintosh®, be sure that the computer is equipped with Version 7.0 or later of the Macintosh® operating system. The program requires a minimum of 5 Mb of free memory, but 8 Mb is recommended.

1.1 Overview

GLCap implements a wide variety of General Ledger functions. These include data entry and related functions.

Entries may be exported from GLCap for use in spreadsheets. Entries may also be exported to APCap. APCap provides complimentary accounts payable posting.

1.2 Installation

GLCap is supplied on a diskette. To install it on your hard drive, insert the diskette in your Macintosh®, open it by double-clicking on its icon, and drag the GLCap icon to any folder on your hard drive.

1.3 Starting GLCap

GLCap is started by double-clicking on the G/L icon on the Finder screen. When the program is running, the menu bar at the top of the screen will contain two menu names, 'File' and 'Edit'. If the company file exists, open the file by choosing Open Ledger under the File menu. If a company file is open, GLCap displays a highlighted banner window immediately under the menu bar. The banner window includes the name of the company, the current period number, and the period end date.

When GLCap is first started, a new company file must be defined . See Section 4.1.1 for instructions on 'Adding A New Company'.

GLCap can also be started in the Finder by double-clicking on a specific company file. GLCap only allows one company file to be opened at a time. If a company file is open, its banner window will be displayed below the menu bar at the top of the screen. Close the company file if necessary, by selecting Close from the File menu (or by typing the keyboard shortcut < cmd-W >) until its banner window is no longer displayed. If this method is chosen the program will display a splash screen for several seconds, and proceed to open the company file.

If the company file has been set up to use a password, you will be prompted to enter it before the file can be edited. When a company file is opened, the company banner window will appear and the menu bar will be displayed as illustrated below.

(Menu Bar Image)
Figure 1.3.1 -- APCap Menu Bar
1.4 Organization of User's Guide

This User's Guide is organized for consistency with the GLCap Menu Bar. For information on the functions available under each of the Menu Bar selections, click on it below. For example, if you want more information on Utility menu selections, click on Utility on the image below. For more information on the Assets menu selections, click on Assets on the lower menu bar.

(Menu Bar Image Map)

Figure 1.4.1 -- Menu Map Selection

1.5 GLCap Features

GLCap has several General Ledger features, including:

* Account activity for any selected account can be viewed immediately by clicking; activity is selectable on a from/to date basis for any period within the current fiscal year.

* Quick comparative Balance Sheet and P & L Reports selectable by from/to date. Ledger, Synoptic Journal reports are also selectable on from/to date basis.

* Custom financial statements and reports, laid out initially with sister program RGCap, are available onscreen at any time. These Resource Reports may include budgets, budget variance, last year activity and balance totals, percentages, and custom calculations based on these values.

* Activity and trial balance data may be copied from GLCap reports and pasted into any popular spreadsheet program for further analysis and reporting.

* Chart of Accounts, Cost Centre, and transaction files in a predefined ASCII format can be imported from other programs and systems.

* Journal files from Accounts Payable, Accounts Receivable, Payroll, and other applications may be opened separately by GLCap. These files are audited and posted as the user requires.

* GLCap also includes a full Fixed Assets system with provision for flexible depreciation calculations. Several fixed assets reports are available, including an equipment insurance report. Asset GL postings are generated into a postable worksheet journal on request.