GLCap is a full-featured stand-alone general ledger client accounting
program. To use GLCap on your Macintosh®, be sure that the computer
is equipped with Version 7.0 or later of the Macintosh® operating system.
The program requires a minimum of 5 Mb of free memory, but 8 Mb is recommended.
GLCap implements a wide variety of General Ledger functions. These include
data entry and related functions.
Entries may be exported from GLCap for use in spreadsheets. Entries may
also be exported to APCap. APCap provides complimentary accounts payable posting.
GLCap is supplied on a diskette. To install it on your hard drive,
insert the diskette in your Macintosh®, open it by double-clicking on
its icon, and drag the GLCap icon to any folder on your hard drive.
1.3 Starting GLCap
GLCap is started by double-clicking on the G/L icon on the Finder screen.
When the program is running, the menu bar at the top of the screen will
contain two menu names, 'File' and 'Edit'. If the company
file exists, open the file by choosing Open Ledger under the File
menu. If a company file is open, GLCap displays a highlighted
banner window immediately under the menu bar. The banner window includes
the name of the company, the current period number, and the period end date.
When GLCap is first started, a new company file must be defined . See
Section 4.1.1 for instructions on
'Adding A New Company'.
GLCap can also be started in the Finder by double-clicking on a specific
company file. GLCap only allows one company file to be opened at a time.
If a company file is open, its banner window will be displayed below the
menu bar at the top of the screen. Close the company file if necessary,
by selecting Close from the File menu (or by typing the keyboard
shortcut < cmd-W >) until its banner window is no longer displayed.
If this method is chosen the program will display a splash screen for several
seconds, and proceed to open the company file.
If the company file has been set up to use a password, you will be prompted
to enter it before the file can be edited. When a company file is opened,
the company banner window will appear and the menu bar will be displayed
as illustrated below.
Figure 1.3.1 -- APCap Menu Bar
1.4 Organization of User's Guide
This User's Guide is organized for consistency with the GLCap Menu Bar.
For information on the functions available under each of the Menu Bar selections,
click on it below. For example, if you
want more information on Utility menu selections, click on Utility
on the image below. For more information on the Assets menu selections,
click on Assets on the lower menu bar.
Figure 1.4.1 -- Menu Map Selection
1.5 GLCap Features
GLCap has several General Ledger features, including:
* Account activity for any selected account can be viewed immediately by
clicking; activity is selectable on a from/to date basis for any period within the
current fiscal year.
* Quick comparative Balance Sheet and P & L Reports selectable by from/to date.
Ledger, Synoptic Journal reports are also selectable on from/to date basis.
* Custom financial statements and reports, laid out initially with sister program
RGCap, are available onscreen at any time. These Resource Reports may
include budgets, budget variance, last year activity and balance totals,
percentages, and custom calculations based on these values.
* Activity and trial balance data may be copied from GLCap reports and
pasted into any popular spreadsheet program for further analysis and reporting.
* Chart of Accounts, Cost Centre, and transaction files in a predefined ASCII
format can be imported from other programs and systems.
* Journal files from Accounts Payable, Accounts Receivable, Payroll, and other
applications may be opened separately by GLCap. These files are audited and
posted as the user requires.
* GLCap also includes a full Fixed Assets system with provision for flexible
depreciation calculations. Several fixed assets reports are available,
including an equipment insurance report. Asset GL postings are generated
into a postable worksheet journal on request.