5.7 General Ledger Posting
To call up the Asset Postings dialog, select "G/L Postings"
from the Assets menu with your mouse. A message will be displayed that warns
to make sure of the integrity of your data by making backups and saving files.
The purpose of this function is to create a new journal containing current asset
postings. It will mark all asset transactions as posted. This journal will be
saved as a separate file and can be reviewed using the File menu selection,
To type in a new ledger entry, select New Ledger from the File
menu, or type in the keyboard command equivalent, <cmd-N>. This will
call up the New Entry dialog.
Figure 22.214.171.124 -- New Entry Dialog
Enter the information into the Entry field as follows:
a) Date- enter the transaction date.
b) SC- enter the source code- for instance, 'AS' for an asset
c) Ref- enter the reference number for the transaction.
d) Desc- a short description.
e) Acct- enter the account number. The name of the account
f) Amt- enter the amount.
Figure 126.96.36.199 -- Completed Entry
Once you have entered all of this information, press 'OK'. The contents of
the amount field will reverse in value, and the Acct field will blank out.
Complete the transaction entry and press 'OK' until the New Entry Dialog
disappears. You will be returned to the Asset Postings Window.
Once you have entered and reviewed all of the asset transactions for this
period, the Asset Postings window will have summary lines for each
transaction, and two buttons on the bottom left corner of the window, marked
'Post' and 'Date'.
Figure 188.8.131.52 -- Asset Postings Window
In order to change the date for an entry, first select the transaction by
clicking on it, and then press the 'Date' button in the lower left corner of
the window. Select the proper date range and click OK.
In order to post the asset transactions in this window to the General
Ledger, click on the Post button.
To leave the Asset Postings window, select Close from the File
menu, or type in the keyboard command equivalent, <cmd-W>. Alternately,
click on the small box in the upper left corner of the window.