5.1 Asset Register
To register an asset, select Asset Register from the Assets
The purpose of the asset register is to keep a record of the company
assets and their respective values and attributes. Attributes that can
be recorded in GLCap include depreciation and insurance coverage.
Figure 184.108.40.206 -- Asset Register Parameters Dialog
If the default values do not represent the date range for the data that you
want to display, type in the "from" and "to" dates in YY/MM/DD format. The
alternative format, YY.MM.DD works equally well. By default, the Asset Register
Parameters dialog prepares the information from the date range indicated for all
CCA classes and for all cost centres. If this does not meet your requirements
then enter the appropriate information into the blank fields before clicking
'OK'. This calls up the Asset Register window.
Once the Asset Register window is called up, you may add a new asset if
desired. To add a new asset, select New Ledger from the File
menu. From the Asset Register window, the New Asset Dialog will appear.
Figure 220.127.116.11 -- New Asset Parameters Dialog
Fill out the New Asset Parameters as follows:
Click on the button marked 'OK' when you are finished entering the new
asset parameters. To edit this asset at any time, double-click on its
information line in the Asset Register window.
5.1.3 Editing an Existing Asset
First, call up the Asset Register dialog as per 5.1.1 Purpose.
Once that is done, double-click on the asset that you wish to edit.
Figure 18.104.22.168 -- Edit Asset Parameters Dialog
To edit any of the data in the dialog, either <Tab> to or click on
the appropriate field and make the desired changes. When you are done
editing the statistics for the asset, click on the 'OK' button.
The lower half of the window (underneath the down-pointing arrow) contains
a list of all the transactions that pertain to the asset, including its initial
acquisition, depreciation, and sale. The account number and type of
transaction are recorded under the Acno and SC columns, respectively, while the
Ref is the reference number associated with the asset.
First, call up the Edit Asset dialog for the appropriate asset, as per
5.1.3 Editing an Existing Asset. Next, select New Ledger from
the File menu or use the keyboard equivalent <cmd-N>. This
will call up the Asset Transaction dialog.
Figure 22.214.171.124 -- Asset Transaction Dialog
By default, the date listed is the closing date for the current
period. Enter the proper date and the reference number for the
transaction (if any).
By default, the transaction type is Addition. Select from Acquisition,
Addition, Depreciation, and Disposal.
Fill in the details of the transaction including the accounts that it
affects and the amounts involved. If the transactions have been posted,
click in the 'Posted' box before clicking 'OK'. To cancel the transaction,
click 'Cancel. If desired, describe the transaction in the 'Desc' field.
Figure 126.96.36.199 -- Completed Asset Transaction
Once the transaction has been entered, a record of the transaction
will appear in the lower half of the Edit Asset dialog window. If the
transaction was a disposal, the asset will be removed from the Asset
Summary and Asset Register.