Choose Quickpay under the Process menu or use the
keyboard shortcut <cmd-E> to access the New Cheque dialog window.
The purpose of the quickpay function is to pay vendors on an individual
Figure 5.1.1 -- New Cheque Dialog Window
Complete the New Cheque dialog window as follows:
a) Chq No
Enter cheque number if different from default cheque number displayed.
Enter cheque payment date in the format YY/MM/DD. The date may also be
entered as YY.MM.DD
Enter 6 digit alpha-numeric vendor number or click on the Vendor field and
select the appropriate vendor name. You also have the option at this
point to add a new Vendor by clicking on the 'New Vendor' button.
See Section 4.3 for instructions on
Adding a New Vendor.
d) US Funds
Toggle on if Vendor is to be paid in US Funds.
To access the Invoice Item dialog window choose New under the File menu
or use the keyboard shortcut <cmd-N>.
Figure 5.1.2 -- New Cheque Dialog Window - Invoice Item Window
Complete the Invoice Item dialog window as follows:
a) Cost Centre
Enter 4 digit cost centre identifier which the vendor invoice is associated
with. The cost centre is used for reporting purposes.
Enter invoice date in the format YY/MM/DD. This date may also be entered
c) Ref No
Enter the vendor invoice number or other invoice-specific information if
Enter transaction description or use the default description if applicable.
The default transaction description is based upon the Tx Desc entered in
the Vendor dialog window.
e) Dr GL
Enter GL account number of account to be debited. Click on the Dr GL field
and select the GL account name or use the default GL account number if applicable.
The default GL account number is based upon the GL account number entered
in the Vendor dialog window. This account number is used in posting from
the payables to the General Ledger.
Enter the invoice amount to be debited to the GL account number entered.
If the invoice amount is an even dollar value, it is not necessary to enter
the decimal and trailing zeros. If the invoice amount is a credit, enter
a hyphen immediately before the invoice dollar amount.
g) GST Incl
Toggle on if the invoice amount entered includes GST.
h) Add GST
Toggle on if the invoice amount entered does not include GST, but GST is
Figure 5.1.3 -- New Cheque Dialog Window - Completed Invoice
If editing of the Invoice Item is required, either tab to or click on the
appropriate field and make the desired changes. Select 'OK' to move the
invoice item to the lower portion of the New Cheque window.
If either 'GST Incl' or 'Add GST' is toggled on, there will be two items
created. The second item is for the GST.
Following the above steps continue adding invoice items. Note that a control
total is displayed in the lower right hand corner of the New Cheque dialog
Once all invoices have been added, select 'Cancel' to return to the New
Cheque dialog window.
Figure 5.1.4 -- Completed New Cheque Dialog Window
To print the cheque, choose Print under the File menu selection or use the
< cmd-P >.
To exit from the New Cheque dialog window select 'OK'.