5.1 Quickpay
Choose Quickpay under the Process menu or use the keyboard shortcut <cmd-E> to access the New Cheque dialog window.
The purpose of the quickpay function is to pay vendors on an individual basis.
Figure 5.1.1 -- New Cheque Dialog Window
Complete the New Cheque dialog window as follows:
a) Chq No
Enter cheque number if different from default cheque number displayed.
b) Date
Enter cheque payment date in the format YY/MM/DD. The date may also be entered as YY.MM.DD
c) Vendor
Enter 6 digit alpha-numeric vendor number or click on the Vendor field and select the appropriate vendor name. You also have the option at this point to add a new Vendor by clicking on the 'New Vendor' button.
d) US Funds
Toggle on if Vendor is to be paid in US Funds.
Invoice Items
To access the Invoice Item dialog window choose New under the File menu
or use the keyboard shortcut <cmd-N>.
Figure 5.1.2 -- New Cheque Dialog Window - Invoice Item Window
Complete the Invoice Item dialog window as follows:
a) Cost Centre
Enter 4 digit cost centre identifier which the vendor invoice is associated with. The cost centre is used for reporting purposes.
b) Date
Enter invoice date in the format YY/MM/DD. This date may also be entered as YY.MM.DD.
c) Ref No
Enter the vendor invoice number or other invoice-specific information if desired.
d) Desc
Enter transaction description or use the default description if applicable. The default transaction description is based upon the Tx Desc entered in the Vendor dialog window.
e) Dr GL
Enter GL account number of account to be debited. Click on the Dr GL field and select the GL account name or use the default GL account number if applicable. The default GL account number is based upon the GL account number entered in the Vendor dialog window. This account number is used in posting from the payables to the General Ledger.
f) Amt
Enter the invoice amount to be debited to the GL account number entered. If the invoice amount is an even dollar value, it is not necessary to enter the decimal and trailing zeros. If the invoice amount is a credit, enter a hyphen immediately before the invoice dollar amount.
g) GST Incl
Toggle on if the invoice amount entered includes GST.
h) Add GST
Toggle on if the invoice amount entered does not include GST, but GST is payable.
Figure 5.1.3 -- New Cheque Dialog Window - Completed Invoice
Item Window
If editing of the Invoice Item is required, either tab to or click on the appropriate field and make the desired changes. Select 'OK' to move the invoice item to the lower portion of the New Cheque window.
If either 'GST Incl' or 'Add GST' is toggled on, there will be two items created. The second item is for the GST.
Following the above steps continue adding invoice items. Note that a control total is displayed in the lower right hand corner of the New Cheque dialog window.
Once all invoices have been added, select 'Cancel' to return to the New Cheque dialog window.
Figure 5.1.4 -- Completed New Cheque Dialog Window
To print the cheque, choose Print under the File menu selection or use the keyboard shortcut
< cmd-P >.
To exit from the New Cheque dialog window select 'OK'.
