APCap is a full-featured stand-alone accounts payable client accounting program. To use APCap on your Macintosh®, be sure that the computer is equipped with Version 7.0 or later of the Macintosh® operating system. The program requires a minimum of 5 Mb of free memory, but 8 Mb is recommended.
APCap implements a wide variety of Accounts Payable functions. These include data entry, immediate on-screen inquiry by vendor including account history for a year or more, aged analysis, general ledger posting in detail or summary of account, preset automatic payments, current GL totals, cheque printing, cheque returns entry, payment registers, and related functions.
Entries may be exported from APCap for use in spreadsheets. Entries may also be exported to GLCap. GLCap provides complimentary general ledger posting.
APCap is supplied on a diskette. To install it on your hard drive, insert the diskette in your Macintosh®, open it by double-clicking on its icon, and drag the APCap icon to any folder on your hard drive.
1.3 Starting APCap
APCap is started by double-clicking on the A/P icon on the Finder screen. When the program is running, the menu bar at the top of the screen will contain two menu names, 'File' and 'Edit'. If the company file exists, open the file by choosing Open under the File menu selection. If a company file is open, APCap displays a highlighted banner window immediately under the menu bar. The banner window includes the name of the company, the current period number, and the period end date.
When APCap is first started, a new company file must be defined . See Section 4.1.1 for instructions on 'Adding A New Company'.
APCap can also be started in the Finder by double-clicking on a specific
company file. APCap only allows one company file to be opened at a time.
If a company file is open, its banner window will be displayed below the
menu bar at the top of the screen. Close the company file if necessary,
by selecting Close from the File menu (or by typing the keyboard
shortcut < cmd-W >) until its banner window is no longer displayed.
If this method is chosen the program will display a splash screen for several
seconds, and proceed to open the company file.
1.4 Organization of User's Guide