I. Introduction

APCap is a full-featured stand-alone accounts payable client accounting program. To use APCap on your Macintosh®, be sure that the computer is equipped with Version 7.0 or later of the Macintosh® operating system. The program requires a minimum of 5 Mb of free memory, but 8 Mb is recommended.

1.1 Overview

APCap implements a wide variety of Accounts Payable functions. These include data entry, immediate on-screen inquiry by vendor including account history for a year or more, aged analysis, general ledger posting in detail or summary of account, preset automatic payments, current GL totals, cheque printing, cheque returns entry, payment registers, and related functions.

Entries may be exported from APCap for use in spreadsheets. Entries may also be exported to GLCap. GLCap provides complimentary general ledger posting.

1.2 Installation

APCap is supplied on a diskette. To install it on your hard drive, insert the diskette in your Macintosh®, open it by double-clicking on its icon, and drag the APCap icon to any folder on your hard drive.

1.3 Starting APCap

APCap is started by double-clicking on the A/P icon on the Finder screen. When the program is running, the menu bar at the top of the screen will contain two menu names, 'File' and 'Edit'. If the company file exists, open the file by choosing Open under the File menu selection. If a company file is open, APCap displays a highlighted banner window immediately under the menu bar. The banner window includes the name of the company, the current period number, and the period end date.

When APCap is first started, a new company file must be defined . See Section 4.1.1 for instructions on 'Adding A New Company'.

APCap can also be started in the Finder by double-clicking on a specific company file. APCap only allows one company file to be opened at a time. If a company file is open, its banner window will be displayed below the menu bar at the top of the screen. Close the company file if necessary, by selecting Close from the File menu (or by typing the keyboard shortcut < cmd-W >) until its banner window is no longer displayed. If this method is chosen the program will display a splash screen for several seconds, and proceed to open the company file.

If the company file has been set up to use a password, you will be prompted to enter it before the file can be edited. When a company file is opened, the company banner window will appear and the menu bar will be displayed as illustrated below.

(Menu Bar Image)
Figure 1.3.1 -- APCap Menu Bar
1.4 Organization of User's Guide

This User's Guide is organized for consistency with the APCap Menu Bar. For information on the functions available under each of the Menu Bar selections, click on it below. For example, if you want more information on Report menu selections, click on Report on the image below. For more information on the Vendor menu selection, click on Vendor on the lower menu bar.

(Menu Bar Image Map)

Note: The Vendor menu selection is only accessible from the 'Edit Vendor' window.

(Vendor Menu Bar Image Map)

Thus, if you want to go to the section of the manual that describes the Payables menu, click on Payables in the image above, as in this diagram.

(Menu Bar Image)

Figure 1.4.1 -- Menu Map Selection